22nd Annual Art Auction

Volunteers Needed!

Call or e-mail Pat Fecher to offer your help:
508-487-9445 ext. 33, fecher@asgcc.org

Monday, August 18 - Friday August 29
Walk through the streets to
hang up posters and distribute rack cards
Ensure that banners are up

Wednesday 26- Thursday August 27
2 people Paint bench seating around wharf interior for silent auction and seating

Friday August 29, 2008

American Tent and Table delivers and sets up tables
Be there to direct (Pat and Laura)
Have floor plan

Get podium/sound system and lights
Set up podium/sound system and lights

4 PM (Depending on weather) 2 people put table cloths on tables

2 people Set up Easels for Live Auction

2 people Get check out- wrapping station ready
Have rolls of paper delivered for wrapping
Have brown paper bags delivered for bagging items
Multiple rolls of tape, scissors etc.
Newspaper/packing paper

Saturday August 30

Put centerpieces on each table
Include silent auction bid sheets

Pack up and deliver silent auction items from office to Wharf
10 AM 4 people Set Up silent auction area
4 people Attach Silent auction bid sheets to clip boards
Place by correct item

8 PM 4 people Clean Up Silent Auction Items
Have names and phone numbers by each one not picked up

Pack Up and deliver Live Auction items from office to Wharf
10 AM 4 people Set up Live Auction

8 PM 4 people Clean Up Live Auction Items

Set Up Bar
3 PM 1 person Pick up ice

3PM 2 Bartenders per bar (total of 4)

8 PM 2 people Clean Up Bar

8 PM 2 people Bring remaining booze to office

Set up food table
3 pm 1 person Pick up food at Fanizzis

5 PM 2 people Replenish Food Table

4 pm 2 Wait Staff – pass some food around crowd

8 pm 2 people Clean Up of Food Table

8 pm 2 people Bring remaining food to Office

Registration/Paddle Sales (2-3)
3 PM Set up registration table
Paddles
Registration forms
Cashier
Pens

Cashiers (Madeline and Steve Roderick)
5:30 PM
Have all credit card paperwork available

Wrappers - need 2-3
5:30 PM Have rolls of paper ready
Have bags ready
Have all other supplies ready

Runners for Live Auction 2-3 people

Scribes
5 PM Have 2 scribes seated by auctioneer stage
Have supply of Live auction sales receipts

Spotters - assist auctioneer when needed

Call or e-mail Pat Fecher to offer your help: 508-487-9445 ext. 33, fecher@asgcc.org

© 2008 AIDS Support Group of Cape Cod